Job Title: Administration Coordinator

Location: Erbil, Kurdistan Region, Iraq (KRI), with occasional travel to KRI areas

Type of Contract: Employment Contract

Type of position: Full time – 40 hours per week, plus on-call responsibilities

Length of Contract: 12 Months

 

About SEED Foundation:

SEED Foundation (SEED) is a registered charity organization in Erbil, Kurdistan Region of Iraq, whose mission is to promote the Kurdistan Region’s (KRI) social, educational and economic development, human rights, and to address the humanitarian needs of the residents of the region. SEED works with survivors of violence and conflict in the KRI to help them rebuild their lives. SEED takes a comprehensive approach to recovery, integrating psychotherapy and case management services with a range of vocational, educational and recreational activities, to reduce symptoms of trauma, empower and protect survivors, and improve individual and family well-being. SEED also works to improve the skills of local psychologists and other service providers through education, training and supervision programs to better equip them to help individuals and communities heal. Finally, SEED works with local institutions and others to promote laws, policies and procedures that promote human rights and the protection of the most vulnerable. Our work reflects international best practices and expertise, combined with local know-how and understanding. 

 

ABOUT THE STEPS CENTER

The STEPS Center is a shelter for survivors of trafficking and those at-risk exists to protect, empower, and support the recovery and reintegration of survivors and those at-risk of human trafficking. The STEPS Center exists through a public-private partnership between SEED and the Kurdistan Regional Government. The objectives of the shelter are to 1) provide safe shelter to survivors and those at-risk; 2) provide comprehensive services to survivors necessary to support their recovery and reintegration goals, including services for physical health, mental health, legal support, economic empowerment, social support, and long-term housing options; and 3) equip residents to know and claim their rights. The shelter staff are committed to providing services that are survivor-centered, rights-based, trauma informed, and non-discriminatory.

 

ROLE OF THE ADMINISTRATION COORDINATOR

The Administration Coordinator is responsible to support the successful implementation of the shelter through provision of administrative support including human resources, procurement, logistics, finance, and safety and security support. The Program Coordinator will ensure the shelter maintains adequate supplies at all times and properly documents all expenditures. The Program Coordinator is responsible for ensuring all staff and residents are aware of Safety and Security Policies and adhere to them. The Program Coordinator will supervise all support staff including security personnel, drivers, and housekeepers.

 

TASKS

Management and Administration – 50%

  • Ensure all operational and staff conduct policies and procedures are adhered to within the shelter.
  • Provide ongoing supervision to direct reports, including the creation of annual staff work plans and performance reviews .
  • Identify staff training needs and arrange and/or deliver required trainings.
  • Oversee all administrative needs of shelter, including procurement of goods required (food, cleaning supplies, hygiene supplies, etc.) and shelter maintenance.
  • Ensure careful and efficient use of shelter resources.
  • Maintain and manage shelter vehicles and transportation requests.

Financial Management – 25%

  • Oversee day-to-day budget and funds management under multiple grants, including making accurate projections and ensuring efficient spending in accordance with donor requirements.
  • Participate in monthly budget to actual reviews and make adjustments to projections as necessary.
  • Report on spending in a timely manner using provided templates.

Safety and Security Management- 25%

  • Ensure the shelter’s Security Policy and Procedures are known and followed by all staff.
  • Facilitate annual security training regarding critical incident procedures and other relevant topics, or as needed.
  • Manage security team for the shelter, ensuring 24/7 coverage by security personnel.
  • Ensure all incident reports are documented properly and maintained in a confidential file.

ESSENTIAL CRITERIA

  • University degree in administration, project management, human resources, finances, or related field
  • At least two years of experience in management, human resources, procurement, logistics, and/or administration
  • Excellent interpersonal skills, diplomacy, and persuasion skills
  • Strong judgement
  • Strong ability to work independently, including ability to multitask, prioritize competing tasks, and manage time effectively
  • High standard of spoken and written Kurdish and English; Arabic a plus
  • Good computer skills, including the use of email and Microsoft Word and Excel
  • Ability to work in a stressful setting and adapt quickly to changing environments

TO APPLY

Salary, benefits and allowances dependent on skills and qualifications. Please create one PDF document containing the following items and e-mail to jobs@seedkurdistan.org using “Administration Coordinator – FULL NAME” as the subject of your email:

  • Cover letter
  • Resume
  • Three references with complete contact information

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only complete applications will be reviewed.

NO CALLS PLEASE. Only short-listed candidates will be contacted.