Job Title

Executive Assistant

Location

Erbil, Kurdistan Region, Iraq (KRI), with occasional travel to other areas of KRI.

Type of Position

Employment contract, full time

Length of Contract

12 months

Compensation and Benefits

Competitive salary and benefits commensurate with skills and experience. National Compensation Package

About SEED Foundation

SEED Foundation is a locally registered NGO in the Kurdistan Region of Iraq. SEED’s mission is to protect, empower, and support the recovery of survivors of violence and others at risk. SEED is committed to delivering quality and holistic approaches, combining international expertise and local know-how to achieve results for the people of Iraq and Kurdistan. SEED’s programming focuses on four key objectives: 1) the delivery of transformational, comprehensive MHPSS services including case management, mental health, and legal services, as well as psychosocial support activities; 2) strengthening the capacity of service providers through education, training, and capacity-building programs; 3) promoting policy and social change to strengthen the rights of, and protections for, vulnerable groups and individuals; and, 4) supporting the protection and recovery of survivors of trafficking, including through SEED’s shelter for victims of trafficking and those at risk, after care services, and prevention work to reduce the risk of trafficking through public awareness, technical assistance, and advocacy for legal, regulatory, policy, process, and institutional changes.

Role of the Executive Assistant

We are seeking to hire an Executive Assistant. The successful candidate will be an experienced administrator who is highly organized, professional, and has exceptional interpersonal skills. We are looking for a detail-oriented team player and a self-starting individual who is able to support a senior executive and work collaboratively with all members of the management team, staff, Board of Directors, and people outside of the organization. 

Specific Tasks

  • Provides overall administrative support to the President.
  • Maintains executive’s calendar and appointment schedule by planning and scheduling meetings, speaking engagements, conferences, teleconferences, and travel.
  • Ensures all relevant meeting materials are prepared, staff and other participants are notified, agendas are distributed, and all meeting arrangements and logistics are made.
  • Manages information flow and documentation for the President in line with the existing review and approval system.
  • Manages projects and initiatives of the President, and participates on project teams in the organization.
  • Maintains positive, professional, and collaborative relationships with all staff and ensures that the office environment is based on respect, professionalism, equality, and the spirit of teamwork.
  • Provides tactical support to our leadership and management team and works together in partnership with them to manage the organization’s key priorities.
  • Ensures confidentiality at all times.
  • Produces documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Guarantees professionally written correspondence by composing, editing, and proofing a variety of written and visual deliverables.
  • Reads respond to and manage routine correspondence; draft letters and documents.
  • Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.
  • Files documents and organizes administrative systems.
  • Records meeting discussions, meeting minutes, creates task lists, communicates tasks to staff and follows up.
  • Ensures operation of the President’s equipment and ensures supplies are available.
  • Performs at a high level with exceptional organizational and administrative skills.
  • Can communicate with diverse audiences, senior government officials, donors, and board members, allied organizations, and staff.
  • Pitches in with office management responsibilities as a true team member.
  • Carries out other tasks as assigned.

Essential criteria

  • Bachelor’s degree
  • At least three years of experience as an Executive Assistant or in a senior administrative role;  NGO experience a plus.
  • Ability to work in a stressful setting and adapt quickly to changing environments.
  • Knows how to schedule and coordinate complicated meetings, events, and travel.
  • Ability to meet demanding deadlines and work under stress.
  • Possesses excellent oral and writing communication skills in English and Kurdish, Arabic, a plus.
  • Strong computer skills – Microsoft Outlook, Word, Excel, Google; IOS/MAC.a plus.
  • Good interpersonal, communication, and teamwork skills.
  • Demonstrated ability to manage projects, solve problems; resourceful.
  • Experience creating systems, processes, and procedures.
  • Detail-oriented, organized, and self-starting.
  • Strong belief in human rights and gender equality.

How to Apply

Recent Jobs