Job Title
Operations Assistant
Location
Sulaimani, Kurdistan Region, Iraq (KRI), with frequent travel to project sites across Kurdistan
Type of Position
Employment Contract, Full-time
Length of Contract
12 Months
Compensation and Benefits
Competitive salary and benefits package designed to recognize skills and experience, with benefits tailored according to employee status. Local Compensation Package: includes local transportation allowances.
About SEED: SEED is a registered NGO in the Kurdistan Region of Iraq. SEED’s mission is to protect, empower, and support the recovery of survivors of violence and others at risk. SEED is committed to delivering high quality, holistic approaches, which combine international expertise and local know-how to achieve results for the people of Iraq and Kurdistan Region. SEED’s programming focuses on three key objectives: 1) the delivery of transformational, comprehensive services including case management, mental health, and legal services, as well as psychosocial support activities; 2) strengthening the capacity of service providers through education, training, and capacity-development programs; and 3) promoting policy and social change to strengthen the rights of, and protections for, vulnerable groups and individuals through public awareness, technical assistance, and advocacy.
SEED staff are expected to perform job duties and responsibilities professionally, respecting SEED’s Code of Conduct and Policies. SEED is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members as part of our commitment to a safe and harmonious work environment.
Role of the Job Title: The Operations Assistant will play a key role in supporting SEED’s operations by ensuring smooth and efficient day-to-day processes. The position will provide direct support to the Operations team and collaborate closely with Procurement, Logistics, and Finance to ensure compliance, accuracy, and timely delivery of services.
Key Responsibilities:
- Provide operational support to ensure that all activities are effectively implemented, accurate, and up to date.
- Assist in managing stock, assets, fleet, facilities, and equipment to meet organizational needs.
- Follow up with program teams to ensure timely submission of documentation, including Purchase Requests (PRs), Advance Requests, and Travel Requests.
- Manage cash disbursement in accordance with SEED’s financial policies and procedures.
- Maintain accurate financial records, including daily cashbooks and outstanding advances, in strict compliance with SEED’s advance procedures.
- Monitor office cash levels, initiate cash requests when required, and ensure availability for planned activities.
- Collect and deposit cash at the bank, serving as SEED’s representative for daily banking activities.
- Support the preparation and transfer of documents to field offices, ensuring accuracy and timely delivery.
- Maintain strong documentation, filing, and reporting systems in line with SEED policies.
- Provide follow-up on all operational needs to ensure timely and effective completion.
- Perform other duties as required or assigned by the supervisor.
Key Values:
-
Serve as a positive role model and SEED at all times.
- Treat all people with respect regardless of age, gender, religion, nationality, disability status, marital status, and ethnicity.
- Work collaboratively with all colleagues.
- Maintain a positive, cooperative attitude.
Essential Criteria:
-
Bachelor’s degree in Business Management, Accounting, or a related field.
- Minimum of 2 years’ experience in a similar role within a professional environment.
- Demonstrated ability to ensure compliance with organizational policies and procedures.
- Capacity to work effectively under pressure, with a strong commitment and flexibility to work extended hours when required.
- Strong interpersonal skills, with the ability to build trust and maintain positive working relationships.
- Proven ability to work collaboratively within a diverse team environment.
- Excellent organizational, time management, and communication skills.
- Proficiency in Microsoft Office and other relevant computer applications.
- Fluency in English, Kurdish, and Arabic.
- Good knowledge of the Kurdistan Region and its geographical areas.
TO APPLY:
-
Interested candidates are invited to submit their applications via the apply button below.
- Applications will be accepted and reviewed on a rolling basis until the position is filled.
- In order for an application to be considered valid, SEED only accepts online profiles duly completed.
- Only shortlisted candidates will be contacted. NO CALLS PLEASE.
Role of the Job Title: The Operations Assistant will play a key role in supporting SEED’s operations by ensuring smooth and efficient day-to-day processes. The position will provide direct support to the Operations team and collaborate closely with Procurement, Logistics, and Finance to ensure compliance, accuracy, and timely delivery of services.
Key Responsibilities:
- Provide operational support to ensure that all activities are effectively implemented, accurate, and up to date.
- Assist in managing stock, assets, fleet, facilities, and equipment to meet organizational needs.
- Follow up with program teams to ensure timely submission of documentation, including Purchase Requests (PRs), Advance Requests, and Travel Requests.
- Manage cash disbursement in accordance with SEED’s financial policies and procedures.
- Maintain accurate financial records, including daily cashbooks and outstanding advances, in strict compliance with SEED’s advance procedures.
- Monitor office cash levels, initiate cash requests when required, and ensure availability for planned activities.
- Collect and deposit cash at the bank, serving as SEED’s representative for daily banking activities.
- Support the preparation and transfer of documents to field offices, ensuring accuracy and timely delivery.
- Maintain strong documentation, filing, and reporting systems in line with SEED policies.
- Provide follow-up on all operational needs to ensure timely and effective completion.
- Perform other duties as required or assigned by the supervisor.
Key Values:
-
Serve as a positive role model and SEED at all times.
- Treat all people with respect regardless of age, gender, religion, nationality, disability status, marital status, and ethnicity.
- Work collaboratively with all colleagues.
- Maintain a positive, cooperative attitude.
Essential Criteria:
-
Bachelor’s degree in Business Management, Accounting, or a related field.
- Minimum of 2 years’ experience in a similar role within a professional environment.
- Demonstrated ability to ensure compliance with organizational policies and procedures.
- Capacity to work effectively under pressure, with a strong commitment and flexibility to work extended hours when required.
- Strong interpersonal skills, with the ability to build trust and maintain positive working relationships.
- Proven ability to work collaboratively within a diverse team environment.
- Excellent organizational, time management, and communication skills.
- Proficiency in Microsoft Office and other relevant computer applications.
- Fluency in English, Kurdish, and Arabic.
- Good knowledge of the Kurdistan Region and its geographical areas.
TO APPLY:
- Interested candidates are invited to submit their applications via the apply button below.
- Applications will be accepted and reviewed on a rolling basis until the position is filled.
- In order for an application to be considered valid, SEED only accepts online profiles duly completed.
- Only shortlisted candidates will be contacted. NO CALLS PLEASE.